TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to KARA Company, Inc. to Furnish and Deliver one Self-Leveling Robotic Total Station, two GPS Antennas, and related accessories, in an amount not to exceed $88,869.09, Account 101-50000-634990, Requisition 1645822
Body
Dear Sir:
Authorization is requested to issue a purchase order to KARA Company, Inc. (KARA), to furnish and deliver one (1) Leica TS16 P1” R500 Total Station, two (2) Leica GS18 LTE and UHF Performance NAFTA GPS Antennae, and all related accessories.
The Leica Total Station and GPS Antenna units are high-precision surveying instruments used to collect data for topographical surveying and mapping, construction, and other District applications that require accurate positional information. The existing equipment is ten years old and nearing the end of its service life. Acquisition of Leica Geosystem products is required to ensure seamless integration with existing District Leica surveying equipment and to prevent service interruption in the event of equipment failure.
KARA, the Illinois sole source provider for Lecia Geosystem, has submitted pricing for the required equipment. Inasmuch as KARA. is the only authorized source of supply for the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
KARA is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, is not included because KARA Company, Inc., is the sole provider of this requirement.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order to KARA., in an amount not to exceed $88,869.09.
Funds are available in Account 101-50000-634990.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2025