TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to West Side Tractor Sales Co., to Furnish and Deliver one (1) New John Deere 210 P Excavator to the Stickney Water Reclamation Plant, under Sourcewell Purchasing Contract No. 011723-JDC, in an amount not to exceed $209,983.13, Account 101-69000-634760, Requisition 1655800
Body
Dear Sir:
Authorization is requested to issue a purchase order to West Side Tractor Sales Co., to furnish and deliver one (1) new John Deere 210 P excavator to the Stickney Water Reclamation Plant. The excavator will be delivered by December 31, 2026.
Sourcewell currently has a competitively bid contract with John Deere Construction Retail Sales (011723-JDC) for heavy construction equipment. West Side Tractor Sales Co. is a distributor for John Deere Construction Retail Sales. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase heavy construction equipment during the contract period. The term of contract 011723-JDC began on April 5, 2023 and expires on April 14, 2027.
This order consists of the procurement of one (1) new John Deere 210 P excavator to the Stickney Water Reclamation Plant. The loader will be used by District staff for hauling and moving activities at the Stickney Water Reclamation Plant.
The Maintenance and Operations Department has indicated that a trade-in of the District’s existing 2008 Hyundai Robex 160LC-7A excavator with 2,759 hours is part of this purchase. The pricing submitted in the amount of $209,983.13 for the new John Deere 210 P excavator includes a trade-in allowance of $40,000.00 for the existing Hyundai Robex 160LC-7A excavator.
West Side Tractor Sales Co., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to West Side Tractor Sales Co., in an amount not to exceed $209,983.13.
Funds are available in Account 101-69000-634760.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2026