TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order and enter into an agreement with Hey and Associates Inc., for professional engineering services for Contract 11-187-3F, Final Design for Addison Creek Channel Improvements in an amount not to exceed $2,870,108.64, Account 401-50000-612450, Requisition 1423953
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Hey and Associates Inc. (Hey) for professional engineering services for Contract 11-187-3F, Final Design for Addison Creek Channel Improvements.
On August 11, 2011, the Board of Commissioners approved issuance of a purchase order to Hey to perform preliminary engineering for Addison Creek Channel Improvements. Hey has completed the required preliminary engineering work and the project is feasible. The Addison Creek Reservoir will serve as compensatory storage for proposed channel improvements along Addison Creek in the municipalities of Northlake, Melrose Park, Stone Park, Bellwood, Westchester, and Broadview. The estimated cost to construct the Addison Creek Channel Improvements and accompanying reservoir is approximately $158 million. When combined, the benefits for these projects are $116 million with approximately 2,200 properties receiving relief from flooding damages. Attached for you reference is an exhibit showing the location of the proposed reservoir and related channel improvements.
Hey has submitted a proposal in the amount of $2,870,108.64 for professional services to prepare the final design documents for the above captioned project. The Engineering Department reviewed the proposal and found it to be acceptable. Retaining Hey to perform the final design for Addison Creek Channel Improvements represents the most efficient manner to provide the required professional services given their previous work with this project. Design of this project requires personnel with a high degree of competence and experience in design of flood control improvements.
The time allowed for services to be performed under this agreement is 560 days from the date the contract is awarded. There are no provisions in the agreement for extension of time except for such reasonable period as may be agreed upon between parties.
Deliverables to be provided under this agreement include:
• Detailed Plans and Specifications
• Opinion of Probable Construction Cost
It is estimated that over 51 persons will be working on the contract at various times with an anticipated total of 22,252 man-hours. The average payroll rate will be approximately $41.91.
Hey shall be paid an hourly rate based on the direct labor rate in effect for the year the work is performed, times an overall multiplier of 2.9921, plus reimbursable direct costs, up to a total amount not to exceed $2,870,108.64.
The components of the total fee are as follows:
ITEM FEE
1. Prime Consultant Fee
A. Direct Labor 505,660.47
B. Overhead and Profit 1,007,326.22
C. Total Labor Fee $1,512,986.69
2. Reimbursable Direct Costs $80,000.00
3. PCE Sub-Consultants
A. MBE/SBE firms 574,899.86
B. WBE/SBE firm 600,372.09
C. Total PCE Sub-Consultants $1,175,271.95
4. Non-PCE Sub-Consultants $79,410.00
TOTAL FEE (Not to Exceed) $2,870,108.64
The firms Globetrotters Engineering Corporation, Interra, Inc., K & S Engineers, Inc., and Fidelity Print Communications, LLC are Minority-Owned Business Enterprises/Small Business Enterprises (MBE/SBE). The firms Terra Engineering, LTD., Midwest Archaeological Research Services, Inc, and Woodland Valuation Services, LLC. are Women-Owned Business Enterprises/Small Business Enterprises (WBE/SBE). All MBE/SBE and WBE/SBE firms will actively participate in providing services for the core elements required by the agreement.
The agreement shall be subject to the approval of the Law Department as to form and legality and the Diversity Section for compliance with the District’s Affirmative Action Policy.
Inasmuch as the firm of Hey possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $2,870,108.64.
Funds are available in Account 401-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JPM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016