TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-938-11 Contingent Repair Services to Uninterruptible Power Systems in the Stickney Water Reclamation Plant Area and Waterways Control Room, estimated cost $48,750.00, Accounts 101-66000/69000-612650/612680, Requisitions 1325954 and 1328446
Body
Dear Sir:
Contract documents and specifications have been prepared for services to perform unplanned, contingent repairs and provide parts to uninterruptible power systems in the Stickney Water Reclamation Plant Area and the Waterways Control Room, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services and parts to perform unplanned repairs on various uninterruptible power systems (UPS) at the Stickney Water Reclamation Plant, Mainstream Pumping Station, Racine Avenue Pumping Station, and Waterways Control Room for a three-year period. Each UPS unit provides emergency backup power to critical equipment in the event of loss of main power feed from the utility. Reliability of the UPS units is essential for the continuous operation of critical equipment.
The estimated cost for this contract is $48,750.00. The estimated 2012, 2013 and 2014 expenditures are $16,250.00 for each of these years.
The bid deposit for this contract is $2,400.00.
The contract specifications require the contractor to perform repairs on various UPS units upon approval of the contractor's bond and ending approximately three years thereafter. Liquidated damages may be assessed in the amount of $25.00 per day for each occurrence of the contractor’s failure to provide a qualified technician, as directed by the Engineer.
The Multi-Project Labor Agreement will not be included in this contract due to the specialized nature of the services involved.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise December 14, 2011
Bid Opening January 10, 2012
Award February 16, 2012
Completion December 31, 2014
Funds are being requested in 2012, in Accounts 101-66000/69000-612650/612680, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2013 and 2014, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-938-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO’C:MAG:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011