TRANSMITTAL LETTER FOR BOARD MEETING FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Richard Lanyon, General Superintendent
Title
Authority to award contract 08-027-12, Groups A and B, to Fisher Scientific Company, LLC, to furnish and deliver glass and plastic labware to various locations for a one (1) period, in an amount not to exceed $56,198.90, Account 101-20000-623570
Body
Dear Sir:
On November 1, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids to furnish and deliver glass and plastic labware to various locations for a period of one (1) year, beginning approximately January 1, 2008 and ending December 31, 2008.
In response to public advertisement of November 14, 2007, a bid opening was held on December 4, 2007, Group C was awarded at the January 3, 2008 Board Meeting and bids for Groups A and B were rejected. In response to a public re-advertisement of January 16, 2008, a bid opening was held on January 29, 2008. The bid tabulation for this contract is:
Group A: Glass Labware
FISHER SCIENTIFIC CO., INC *$38,929.22
A. DAIGGER & CO., INC. *$53,299.90
VWR INTERNATIONAL, LLC $58,804.92
Group B: Plastic Labware
FISHER SCIENTIFIC CO., INC $17,269.68
VWR INTERNATIONAL, LLC *$35,525.54
A. DAIGGER & CO., INC. *$36,673.98
Four hundred forty-two (442) companies were notified of this contract being advertised and ten (10) companies requested specifications.
Fisher Scientific Company, LLC, the lowest responsible bidder for Groups A and B, proposes to perform this contract all in accordance with our specification. The total estimated cost for Groups A and B of this contract was $65,500.00, placing the total bid of $56,198.90, approximately 14.2 percent below the estimate.
In view of the foregoing, it is recommended that this contract be awarded as indicated in the Agenda Summary. The bid deposit in the amount of $2,000.00 fro Group A and $1,250.00 for Group B, will be retained in lieu of performance bond, which is satisfactory to our Legal Department and approved by the Purchasing Agent. Purchase orders will be issued on this contract for the material, as required. Payment will be based on the unit prices as indicated in the proposal. Funds for this expenditure are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Purchasing Agent, SEB:JN:mb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien