TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Corrosion Probe, Inc for Contract 24-CON-02 Welding Inspection and Consultation and Inspections for Corrosion and Protective Coatings under Project 24-891-2C, in an amount not to exceed $450,000.00, Account 201-50000-612240, Requisition 1623475
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Corrosion Probe, Inc., for professional engineering services for Welding Inspection and Consultation and Inspections for Corrosion and Protective Coatings, in an amount not to exceed $450,000.00.
The proposed work consists of the inspection and testing of welding, corrosion, and protective coatings on District equipment and products and expertise in these areas. Additionally, the consultant may be asked for review of corrosion-related and protective coating submittals, development of a corrosion management strategy and monitoring program, and design review work related to corrosion and protective coatings. The consultant will prepare and submit written reports of all tests and inspections performed within a pre-agreed timeframe.
The consultant will also function as a technical advisor to the Engineering Department (Engineering) by providing training, review of submittals, and recommendations for specifications.
Engineering, along with the Maintenance and Operations and Procurement and Materials Management Departments, conducted a consultant selection process to assess prospective consulting engineering firms for providing the professional engineering services. Several firms were invited to submit a Statement of Qualifications (SOQ). SOQs were received from three companies and all were invited to participate in an interview:
Flood Testing Laboratories, Inc.
Corrosion Probe, Inc.
KLM Engineering, Inc.
The SOQs were reviewed and interviews were conducted by a panel of four licensed Professional Engineers, an Associate Engineer, and a representative from Procurement and Materials Management. After evaluation, Corrosion Probe, Inc., was selected by the committee to provide the needed professional services based on the experience of the firm, project manager, support personnel, office locations, and performance on similar work.
Corrosion Probe, Inc. is registered to transact business and is in good standing with the State of Illinois.
This purchase order will be in effect for the remainder of 2024 through December 31, 2026. However, the District reserves the right to extend the expiration date by mutual agreement.
This is an open purchase order, with the work performed dependent on the contracts awarded and the schedule of the contractors.
The approximate components of the total fee are as follows:
ITEM FEE
1. Total Labor Costs $297,000.00
2. Reimbursable Costs
A. Testing $ 63,000.00
B. Subcontractors $ 90,000.00
Total Reimbursable Direct Costs $153,000.00
Total Fee (NOT TO EXCEED) $450,000.00
The Affirmative Action Ordinance, Appendix A, will be included and applied to the engineering services portion of the contract. The Affirmative Action goals for this contract are 20 percent Minority-owned Business Enterprises (MBE) and/or Women-owned Business Enterprises (WBE).
Corrosion Probe, Inc. has issued a letter of intent to Flood Testing Laboratories, a WBE. This firm will actively participate in providing the services required by the agreement.
The Diversity Section has reviewed the agreement and concluded that the WBE firm is in accordance with the District’s Affirmative Action Policy.
The agreement shall be subject to the approval of the Law Department as to form and legality.
Inasmuch as the firm of Corrosion Probe, Inc. possesses of a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $450,000.00.
Funds for the 2024 expenditure, in the amount of $75,000.00, are available in Account 201-50000-612240. The estimated expenditure for 2025 is $150,000.00, and 2026 is $225,000.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, GR:YML
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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