TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order to Walker Process Equipment, Division of McNish Corporation, to Furnish and Deliver Repair Parts for Final Tank Drives at the Calumet Water Reclamation Plant, in an amount of $20,000.00, from an amount of $40,000.00, to an amount not to exceed $20,000.00, Account 101-68000-623270, Purchase Order 3066182
Body
Dear Sir:
On November 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Walker Process Equipment, Division of McNish Corporation, to Furnish and Deliver Repair Parts for Final Tank Drives at the Calumet Water Reclamation Plant, in an amount not to exceed $40,000.00. The purchase order will expire on December 31, 2012.
This purchase order has no prior change orders.
The request for this 2011 decrease is because the services under this purchase order were less than anticipated.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase orders were issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $20,000.00 (50% of the current purchase order’s value), from an amount of $40,000.00, to an amount not to exceed $20,000.00.
Funds will be restored in Account 101-68000-623270
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012