TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 91-177-AE, Computer and Instrumentation Control Room at Stickney Water Reclamation Plant, to Divane Brothers Electric Company, in an amount of $62,835.00, from an amount of $40,774,141.42 to an amount not to exceed $40,711,306.42, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 91-177-AE, to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The contract expires on May 11, 2009.
As of May 16, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $247,141.42 from the original amount awarded of $40,527,000.00. The current contract value is $40,774,141.42. The prior approved Change Orders reflect a 0.61% increase to the original contract value.
The contract involves the installation of new DCS equipment. The subject contract drawings required the fiber optic cables to be routed through the Imhoff tank tunnels. Under a Master Plan contract, the Imhoff tank tunnel is to be partially demolished. Therefore, it is necessary to reroute the fiber optic cables between the East Digester Control Building and the Westside Pumping Station through a new patch panel in the Pre-Digester Building.
The contractor submitted an extra cost proposal (COR-011) in the amount of $93,772.00 and a credit in the amount of $156,607.00 for a net credit in the amount of $62,835.00. The Engineer reviewed the proposal, found it to be reasonable, and stated via file letter 286, that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code since the change order is germane to the original contract as signed.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to decrease Contract 91-177-AE in an amount of $62,835.00 (0.15% of the current contract value) from an amount of $40,774,141.42 to an amount not to exceed $40,711,306.42.
Funds will be restored in Account 401-50000-645650.
Requested, Joseph P. Sobanski, Chief Engineer, TEK:GG
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien
Attachment