TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc.) for Readsoft Process Director software maintenance and license renewal for a three-year period, in an amount not to exceed $108,003.19, Account 101-27000-612820, Requisition 1640538
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc.) for Readsoft Process Director software maintenance and license renewal for a three-year period. The period will begin on December 1, 2025 and will expire on November 30, 2028.
The Readsoft Process Director software is used by the District to automate invoice capture and integrated transfer of documents into SAP.
Tungsten Automation Corporation (formerly Kofax, Inc.), the sole service provider of Readsoft software and technical support services, has submitted prices for the software maintenance and license renewal required. Inasmuch as Tungsten Automation Corporation (formerly Kofax, Inc.). is the only source of supply for the maintenance and license renewal required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Tungsten Automation Corporation (formerly Kofax, Inc.) is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists solely of the licensing fee and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Tungsten Automation Corporation (formerly Kofax, Inc.), for a three-year period, in an amount not to exceed $108,003.19.
Funds for the 2025 expenditure, in the amount of $36,001.07, are available in Account 101-27000-612820. The estimated expenditure for 2026 is $36,001.06, and 2027 is $36,001.06. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025