TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-738-11, Snow Plowing at the Hanover Park Water Reclamation Plant, to Santa’s Village, LLC d/b/a Santa’s Village Enterprise, in an amount not to exceed $32,000.00, Account 101-67000-612420, Requisition 1584021
Body
Dear Sir:
On July14, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-738-11, Snow Plowing at the Hanover Park Water Reclamation Plant.
In response to a public advertisement on September 21, 2022, a bid opening was held on October 11, 2022. The bid tabulation for this contract is:
SANTA’S VILLAGE, LLC d/b/a SANTA’S VILLAGE ENTERPRISE $32,000.00
SHAMROCK HARDSCAPES & RESTORATION, INC. $58,144.00
Santa’s Village, LLC, d/b/a Santa’s Village Enterprise the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $69,000.00, placing their bid of $32,000.00 approximately 53.6% below the estimate.
The contract shall commence five days after receipt of a purchase order and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever comes sooner.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D And Appendix V do not apply because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 22-738-11, to Santa’s Village, LLC, d/b/a Santa’s Village Enterprise in an amount not to exceed $32,000.00.
Funds for the 2022 expenditures, in the amount of $3,446.38, are available in Account 101-67000-612420. The estimated expenditures for 2023 are $10,202.90, for 2024 are $10,666.67 and for 2025 are $7,684.05. Funds for the 2023, 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022