TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Report on rejection of bids for Contract 09-603-11, Furnish and Deliver Bulk, Roadway Rock Salt to Various Service Areas, estimated cost $298,000.00
Body
Dear Sir:
On March 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-603-11, Furnish and Deliver Bulk, Roadway Rock Salt to Various Service Areas.
A public advertisement was scheduled for April 15, 2009, and a bid opening was held on May 5, 2009. The bid tabulation for this contract is:
MORTON INTERNATIONAL, INC., MORTON SALT $214,080.96
DIVISION
ABBOTT CONTRACTORS LLC $257,788.00
Two hundred seventy-six (276) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The Chicago Tribune failed to advertise this contract on April 15, 2009, as requested by the District. In accordance with the District’s Purchasing Act, the District must advertise these types of contracts in an English language newspaper of general circulation before an award can be made. The Chicago Tribune has apologized for this error. Therefore, the bids are being rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Morton International, Inc., and Abbott Contractors LLC, of this action.
The Maintenance and Operations Department will readvertise this contract as soon as possible.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv