TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 26-RFP-05 SAP Consulting Services with V3IT Consulting, Inc. in an amount not to exceed $450,000.00, Account 101-27000-612430, Requisition 1649587 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with V3IT Consulting, Inc. to provide SAP Consulting Services.
The purpose of this contract is to obtain consulting services to assist the District’s Information Technology team in optimizing the District’s SAP software operation and its applications. All services will be delivered by December 31, 2028
On March 11, 2026, request for proposal Contract 26-RFP-05 SAP Consulting Services was advertised. The District received sixteen (16) proposals April 10, 2026 from the following vendors: A1PLUSSOFT Inc., Aevitas IT LLC, American Unit Inc., Anand PAG Inc., Diversified Technology Inc., EC-United, Effervescent Consulting LLC, LanceSoft Inc., LSI Consulting, Pantheon Inc., Phoenix Business Consulting, Sage Inc., Sierra Digital Inc, SLG Innovation Inc., The IT Architect Corporation, and V3iT Consulting Inc.
Four District employees, two members of the Information Technology Department, one member of the Finance Department, and one member of the Procurement and Materials Management Department reviewed each proposal. Proposals were evaluated based on criteria such as: understanding of the project, approach to work, experience completing projects of similar scope, technical competence, and cost.
Based on the initial evaluation, six (6) proposers were scheduled to do a presentation and respond to questions from the District’s evaluation team. The proposers were then afforded the opportunity to submit an unqualified best and final offer to the Director of Procurement and Materials Management.
To ensure timely and effective delivery of the project, the District is proceeding with V3iT Consulting, Inc., which demonstrated consistent readiness and the ability to meet all required compliance milestones. V3IT Consulting, Inc. has relevant experience and high level of competency to provide the services for optimizing technical components and business applications in the District’s SAP software.
The Minority, Women, and Small Business Enterprises goals for the above contract are 13% MBE and/or WBE. Appendix V was not included. The Diversity Section has reviewed the agreement and has concluded that V3IT Consulting, Inc. is in accordance with the District’s Affirmative Action Policy.
Inasmuch as the firm of V3IT Consulting, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $450,000.00.
Funds for the 2026 expenditure, in the amount of $50,000.00, are available in Account 101-27000-612430. The estimated expenditure for 2027 is $200,000.00, and 2028 is $200,000.00. Funds for the 2027 and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:CB:RA:js
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2026
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