TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant, to Divane Brothers Electric Company, in an amount of $19,349.00, from an amount of $40,715,510.17 to an amount not to exceed $40,696,161.17, Account 401-50000-645650, Purchase Order 5000594
Body
Dear Sir:
On July 13, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 91-177-AE, to Divane Brothers Electric Company, in an amount not to exceed $40,527,000.00. The contract expires on May 11, 2009.
As of June 6, 2008, the attached list of Changes Orders has been approved. The effect of these Changes Orders resulted in an increase in the amount of $188,510.17 from the original amount awarded of $40,527,000.00. The current contract value is $40,715,510.17. The approved Changes Orders reflect a 0.46% increase to the original contract value.
The contract involves the installation of new Distributed Control System equipment. A portion of the work included the installation of new actuators and modifications to the airlift piping in Battery C. Due to space constraints to install the new actuators, it was determined that the angle globe valves in the upper gallery of Battery C and the bypass piping in the lower gallery of Battery C should remain in place and not be removed, as called for in the contract documents.
The contractor submitted a credit cost proposal (COR-028) in the amount of $19,349.00 for the deletion of the work. The Engineer reviewed the proposal, found it reasonable, and stated via file letter 319 that the Engineering Department would recommend its approval.
The Change Order is in compliance with the Illinois Criminal Code, since the Change Order is germane to the original contract as signed.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to decrease Contract 91-177-AE in a total amount of $19,349.00 (0.05% of the current contract value) from an amount of $40,715,510.17 to an amount not to exceed $40,696,161.17.
Funds will be restored in Account 401-50000-645650.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:GR
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
Attachment