TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-850-2P Furnish and Deliver Temporary Technical Personnel Services to the Engineering Department at the Annex Office Building Complex Location, for Groups B and C, to JN Engineering Co., a Division of JN Construction and Engineering Co., Inc., in an amount not to $226,800.00, Account 201-50000-612490, Requisition 1223267
Body
Dear Sir:
On March 6, 2008, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Contract 08-850-2P Furnish and Deliver Temporary Technical Personnel Services to the Engineering Department at the Annex Office Building Complex Location.
In response to a public advertisement of March 26, 2008, a bid opening was held on April 22, 2008. The bid tabulation for this contract is:
GROUP A - DRAFTMAN NO BIDS RECEIVED
GROUP B - ELECTRICAL DESIGN ENGINEER
JN ENGINEERING CO., A DIV. OF JN CONSTRUCTION $113,400.00
& ENGINEERING CO., INC.
GROUP C - MECHANICAL DESIGN ENGINEER
JN ENGINEERING CO., A DIV. OF JN CONSTRUCTION $113,400.00
& ENGINEERING CO., INC.
Four hundred four (404) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for firms not bidding: did not have 3 years experience as required and did not have qualified staff available at this time. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
JN Engineering Co., a Division of JN Construction and Engineering Co., Inc., the sole responsible bidder, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group B and Group C of this contract combined was $270,000.00, placing the total bid of $226,800.00, approximately 16 percent below this estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is not applicable to the service.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to JN Engineering Co., A Division of JN Construction and Engineering Co., Inc., for the services required, in an amount not to exceed $226,800.00. The bid deposit in the amount of $6,750.00 for Group B and $6,750.00 for Group C shall be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Purchasing Agent. Funds are available in Account 201-50000-612490.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien