TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-697-11 Furnish and Deliver Forklifts to the Calumet and North Side Service Areas, Group A to Apex Material Handling Corporation, in an amount not to exceed $27,875.00, and Group B to Voss Equipment, Inc., in an amount not to exceed $32,832.64, Account 101-67000,68000-634650, 634760, Requisitions 1235948 and 1229363
Body
Dear Sir:
On February 21, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-697-11 Furnish and Deliver Forklifts to the Calumet and North Side Service Areas.
In response to a public advertisement of March 26, 2008, a bid opening was held on April 22, 2008. The bid tabulation for this contract is:
GROUP A - NORTH SIDE
APEX MATERIAL HANDLING CORPORATION $27,875.00
VOSS EQUIPMENT, INC. $28,137.78
KOMATSU FORKLIFT OF CHICAGO $28,970.00
ATLAS FIRST ACCESS $29,887.00
NATIONAL LIFT TRUCK, LLC $30,235.14
GROUP B - CALUMET
NATIONAL LIFT TRUCK, LLC $27,841.00
APEX MATERIAL HANDLING CORPORATION $30,389.00
ATLAS FIRST ACCESS $31,867.00
VOSS EQUIPMENT, INC. $32,832.64
KOMATSU FORKLIFT OF CHICAGO $34,800.00
Two hundred twenty-four (224) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
Apex Material Handling Corporation, the lowest responsible bidder for Group A, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group A was $28,000.00, placing the bid of $27,875.00 approximately equal to the estimate.
A review of the three low bids received for Group B by the Maintenance and Operations Department revealed that National Lift Truck, LLC, Apex Material Handling, and Atlas First Access did not meet the specifications. The proposed forklifts do not have four drive tires, engines do not have an exhaust purifier, and the proposed forklifts do not have a 2-speed transmission. The above features are required in the detailed specifications of the Contract Documents. Therefore, the Purchasing Agent has notified the three vendors that their bids are rejected in the public’s best interest.
Voss Equipment, Inc., the lowest responsible bidder for Group B, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group B was $35,000.00, placing the bid of $32,832.64 approximately 6.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily for furnishing and delivering equipment.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order to Apex Material Handling Corporation, for Group A, in an amount not to exceed $27,875.00, and to Voss Equipment, Inc., for Group B, in an amount not to exceed $32,832.64. No bid deposit was required for this contract. Funds are available in Accounts 101-67000, 68000-634650, 634760.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien