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File #: 23-0732    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/26/2023 In control: Procurement Committee
On agenda: 8/10/2023 Final action: 8/10/2023
Title: Authority to decrease Contract 20-677-11, Overhead Door Maintenance at Various Service Areas, Groups A, B and C, to Builders Chicago Corporation, in an amount of $32,235.82, from an amount of $380,859.77, to an amount not to exceed $348,623.95, Accounts 101-67000/68000/69000-612680, Purchase Order 5001799
Attachments: 1. Change Order Log - Purchase Order 5001799

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 20-677-11, Overhead Door Maintenance at Various Service Areas, Groups A, B and C, to Builders Chicago Corporation, in an amount of $32,235.82, from an amount of $380,859.77, to an amount not to exceed $348,623.95, Accounts 101-67000/68000/69000-612680, Purchase Order 5001799

Body

 

Dear Sir:

 

On March 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-677-11, Overhead Door Maintenance at Various Service Areas, Groups A, B and C, to Builders Chicago Corporation, in an amount not to exceed $375,000.00. The contract expires on December 31, 2023.

 

As of July 20, 2023, the attached list of change orders has been approved.

 

Original Contract Amount                     $375,000.00

Date of Board Approval                     3/18/2021

Cumulative Change Orders (7/20/2023)                     $5,859.77

% Change of Original Contract Value                     1.6%

Current Contract Value                     $380,859.77

Requested Increase or Decrease                     ($32,235.82)

New Contract Value                     $348,623.95

% Change of Current Contract Value                     -8.5%

% Change of Original Contract Value                     -7.0%

 

A decrease in contract value is being requested to reduce the contract since the replacement contract has been awarded. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 20-677-11, Groups A, B and C, in an amount of $32,235.82 (approximately 8.5% of the current contract value) from an amount of $380,859.77 to an amount not to exceed $348,623.95.

 

Funds will be restored to Account 101-67000-612680.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR:SSG

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023

 

Attachment