TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Granicus, Inc. to Furnish, Deliver, Install and Maintain the Granicus Open Platform and Government Transparency Suite, in an amount not to exceed $29,650.00, Account 101-40000-601170, Requisition 1332556
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Granicus, Inc. to furnish, deliver, install and maintain the Granicus Open Platform and Government Transparency Suite.
Granicus, Inc., the District's current service provider of the Integrated Workflow and Agenda Management System and the service provider of the Granicus Open Platform and Government Transparency Suite that includes a live video indexing solution which allows the user to check on any item in the Meeting Details list of the minutes and watch the video clip of that discussion. Other functionalities include an iPad application, pod casting with downloadable media in MP3 and MP4 formats, subscription to content via RSS feeds, and reporting tools that provide detailed analysis of visitor statistics to better understand District on-line viewership trends. Inasmuch as Granicus, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Granicus, Inc, is in the process of registering with the State of Illinois and is currently registered with the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not included in this contract because the classification of work does not fall within the provisions of the Multi-Project Labor Agreement.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order with Granicus, Inc, in an amount not to exceed $29,650.00.
Funds for the 2011 expenditure in the amount of $3,925.00 are available in account 101-40000-601170. The estimated maintenance expenditure for 2012 is $5,145.00; 2013 is $10,290; and 2014 is $10,290.00. Funds for the 2012, 2013 and 2014 expenditures are contingent on the Board of Commissioners approval of the District's budget for those years.
Requested, Jacqueline Torres, Clerk/Director and Finance JT:mmv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011.