TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order with Eurofins Environment Testing North Central, LLC for sediment quality analysis in an amount of $470.00, from an amount of $9,870.00, to an amount not to exceed $10,340.00, Account 101-16000-612490, Purchase Order 3125441 (As Revised)
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Dear Sir:
On August 18, 2023, the Procurement and Materials Management Department issued a purchase order to Eurofins Environment Testing North Central, LLC (Eurofins), for sediment quality analysis, in an amount not to exceed $9,870.00.
This purchase order has no prior change orders.
This change is necessary to conduct a sediment quality analysis for an extra sediment sample. Initially, the Monitoring and Research (M&R) Department estimated the total number of sediment samples based on previous studies, identifying sediments at 21 locations. However, during the study plan's execution, sediments were discovered at 22 individual locations and subsequently collected. The additional sample was obtained from the Little Calumet River at a site where no sediment had been found in previous samplings in 2003 and 2007.
Having this supplementary sediment quality information for this location provides valuable insights for a more comprehensive comparison of sediment quality with the analyses conducted in 2003 and 2007.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $470.00 (4.8% of the current contract value), from an amount of $9,870.00, to an amount not to exceed $10,340.00.
Funds are available in Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring & Research, EWP:RA:HZ:TM:NK:ae
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024