TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 19-090-11, Furnish and Deliver One LPG Multi-Directional Fork Truck to the Stickney Water Reclamation Plant, to Atlas Toyota Material Handling LLC, in an amount not to exceed $80,622.00, Account 101-20000-634760, Requisition 1520179
Body
Dear Sir:
On May 16, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-090-11, Furnish and Deliver One LPG Multi-Directional Fork Truck to the Stickney Water Reclamation Plant.
In response to a public advertisement of May 29, 2019, a bid opening was held on June 18, 2019. The bid tabulation for this contract is:
ATLAS TOYOTA MATERIAL HANDLING LLC $80,622.00
OER SERVICES LLC $81,872.00
Three hundred sixty-six (366) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Atlas Toyota Material Handling LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $85,000.00, placing their bid of $80,622.00 approximately 5.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 19-090-11 to Atlas Toyota Material Handling LLC, in an amount not to exceed $80,622.00.
The contractor shall deliver the equipment by December 31, 2019.
The bid deposit, in the amount of $4,250.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-20000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019