TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order and amend the agreement with ABB, Inc., to furnish and deliver parts and services to upgrade the ABB Distributed Control System equipment at the North Side Water Reclamation Plant, in an amount of $102,410.00 from an amount of $3,239,199.60 to an amount not to exceed $3,136,789.60, Account 401-50000-645650, Purchase Order 3045980
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Dear Sir:
On July 12, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with ABB, Inc., to furnish and deliver parts and services to upgrade the ABB Distributed Control System equipment at the North Side Water Reclamation Plant, in an amount not to exceed $3,303,340.00. The purchase order expired on December 31, 2011.
As of March 6, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $64,140.40, from the original amount awarded of $3,303,340.00. The current total purchase order value is $3,239,199.60. The prior approved change orders reflect a 1.9% decrease to the original purchase order value.
A decrease in the purchase order value is being requested because the actual expenditure in 2011 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $102,410.00 (approximately 3.2% of the current purchase order value), from an amount of $3,239,199.60, to an amount not to exceed $3,136,789.60.
Funds will be restored in Account 401-50000-645650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012
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