TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-098-3P Overburden Removal at Location of Battery E, OWRP, estimated cost between $8,326,750.00 and $10,079,750.00, Account 401-50000-645650, Requisition 1614472
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 23-098-3P Overburden Removal at Location of Battery E, OWRP.
The purpose of this project is to remove the overburden soil pile at the southwest corner of the O'Brien WRP to prepare the site for construction of a new battery. Removal of the overburden will shorten construction time for the new Battery E and allow existing soils to be better evaluated for foundation design.
The project consists of the following:
1. Preparation of the construction work area and installation of erosion control measures.
2. Clearing and grubbing of all trees and shrubs on the job site.
3. Loading and hauling of the overburden soil to appropriate soil disposal facilities. A portion of the soil
includes some contamination that will require hauling to a contaminated soil disposal/remediation facility.
4. Final site grading and seeding the area.
It is estimated that 38 jobs will be created or saved as a result of the awarding of this contract, with an estimated 23,817 man-hours of skilled trades utilized.
The estimated cost for this contract is between $8,326,750.00 and $10,079,750.00. The cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $403,190.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 456 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
An IEPA Construction Permit is not required for this contract.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored MBE, WBE and VBE utilization goals for this contract are 20 percent MBE, 10 percent WBE and 3 percent VBE.
The tentative schedule for this contract is as follows:
Advertise March 13, 2024
Bid Opening April 9, 2024
Award May 16, 2024
Completion August 15, 2025
Funds are available in Account 401-50000-645650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-098-3P.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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