TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver thirteen (13) new 2019 Nissan Versa Notes and two (2) new 2019 Kia Sportages to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $236,982.60, Account 101-69000-634860, Requisition 1513396
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to furnish and deliver thirteen (13) new 2019 Nissan Versa Notes and two (2) new 2019 Kia Sportages to the Stickney Water Reclamation Plant. The vehicles will be delivered by December 31, 2019.
Sourcewell (formerly NJPA) currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of Nissan Versa Notes and Kia Sportages. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
This order consists of the procurement of thirteen (13) new 2019 Nissan Versa Note cars (11019, S CVT HB) and two (2) new 2019 Kia Sportage cars (42222, LX FWD) to replace vehicles (carts/cars) that are well beyond their useful life at the Stickney Water Reclamation Plant. The Stickney maintenance unit has 161 full-time employees and up to 45 additional contract employees that rely on 40 small vehicles for transportation to process equipment and facilities within the Plant boundaries. These vehicles allow staff to complete assigned tasks without relying on truck drivers for transportation, thus improving efficiencies.
Below is a list of the vehicles that are scheduled to be replaced.
|
Unit |
Year |
Make |
Model |
Dept |
Section |
Odometer |
|
Cart0500 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0481 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0483 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0482 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0497 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0501 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0503 |
2012 |
Cushman |
800X |
M&O |
924 |
N/A |
|
Cart0052 |
1992 |
Diahatsu |
S-80 |
M&O |
924 |
25281 |
|
Cart0071 |
1992 |
Diahatsu |
S-80 |
M&O |
924 |
29560 |
|
Cart0069 |
1992 |
Diahatsu |
S-80 |
M&O |
924 |
34312 |
|
Cart0064 |
1992 |
Diahatsu |
S-80 |
M&O |
924 |
26680 |
|
Car2197 |
2001 |
Hyundai |
Accent |
M&O |
924 |
19849 |
|
Car2451 |
2004 |
Chevrolet |
Cavalier |
M&O |
924 |
28000 |
|
Cart0078 |
1993 |
Mitsubishi |
V14T0HPDL2M |
M&O |
924 |
22343 |
72 Hour LLC, DBA National Auto Fleet Group, is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of California. The Director of Maintenance and Operations has recommended to move forward with the award.
The Multi-Project Labor Agreement (MPLA), Affirmative Action, Revised Appendix D, and Appendix V are not applicable to this requisition because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group, in an amount not to exceed $236,982.60.
Funds are available in Account 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2019