TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Siemens Industry, Inc., to provide panel and network upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, Kirie, and Hanover Park Water Reclamation Plants, in an amount of $61,583.00 from an amount of $2,263,000.00 to an amount not to exceed $2,324,583.00, Account 201-50000-645780, Purchase Order 3120251
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide panel and network upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, Kirie, and Hanover Park Water Reclamation Plants, in an amount not to exceed $2,263,000.00. The purchase order will expire on December 31, 2024.
As of April 21, 2023, there have been no prior change orders.
Original Contract Amount $2,263,000.00
Date of Board Approval 5/19/2022
Cumulative Change Orders (4/21/2023) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $2,263,000.00
Requested Increase $61,583.00
New Contract Value $2,324,583.00
% Change of Current Contract Value 2.7%
% Change of Original Contract Value 2.7%
An increase of the Stickney Water Reclamation Plant purchase order is needed to install filters to protect the HVAC panels from oil contamination that was discovered when the panels were being replaced. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $61,583.00 (approximately 2.7% of the current contract value), from an amount of $2,263,000.00 to an amount not to exceed $2,324,583.00.
Funds are available in Account 201-50000-645780.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG:JMC:PO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023