TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Altorfer Industries Inc., to Furnish and Deliver One (1) New Caterpillar Model 330-07E Super Long Reach Configuration Excavator to the Calumet Water Reclamation Plant (WRP), under Sourcewell (formerly NJPA) Purchasing Contract No. 011723-CAT, in an amount not to exceed $336,080.00, Account 101-68000-634760, Requisition 1620558
Body
Dear Sir:
Authorization is requested to issue a purchase order to Altorfer Industries Inc., to furnish and deliver one (1) new Caterpillar model 330-07E Super Long Reach Configuration Excavator to the Calumet Water Reclamation Plant (WRP). The excavator will be delivered by December 31, 2024.
Sourcewell currently has a competitively bid contract with Caterpillar Inc. (011723-CAT) for heavy construction equipment. Altorfer Industries Inc. is a distributor for Caterpillar Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase heavy construction equipment during the contract period. The term of contract 011723-CAT began on May 24, 2023 and expires on April 14, 2027.
This order consists of the procurement of one (1) new Caterpillar model 330-07E super long reach configuration excavator to the Calumet Water Reclamation Plant (WRP). The excavator is necessary for vegetation control and to restore and maintain the sidewall slopes and bottom grades of the unlined low solids lagoons to preserve lagoon capacity year-over-year.
Altorfer Industries Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Altorfer Industries Inc., in an amount not to exceed $336,080.00.
Funds are available in Accounts 101-68000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024