TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Walker Process Equipment, a Division of McNish Corporation, to Provide Replacement Parts for the Secondary Tank Drives, Digester Heat Exchangers, and Primary and Secondary Tank Drives at Various Locations, in a total amount not to exceed $360,000.00, Accounts 101-67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Walker Process Equipment, a Division of McNish Corporation, to provide replacement parts for the secondary tank drives, digester heat exchangers, and primary and secondary tank drives to various locations, on an as needed basis for a three-year period ending June 30, 2025.
Walker Process Equipment, a Division of McNish Corporation, the sole provider of the replacement parts, has submitted prices for the parts required. Purchase orders will be issued as needed based on the prices received from Walker Process Equipment, a Division of McNish Corporation. Inasmuch as Walker Process Equipment, a Division of McNish Corporation, is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Walker Process Equipment, a Division of McNish Corporation, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Walker Process Equipment, a Division of McNish Corporation, is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Walker Process Equipment, a Division of McNish Corporation, on an as needed basis, in an amount not to exceed $360,000.00. Purchase orders will be issued when the replacement parts are required. Payment will be based on the unit cost received from Walker Process Equipment, a Division of McNish Corporation.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623270. The estimated expenditures for the period of 7/1/2022 through 6/30/2023 are $120,000.00, 7/1/2023 through 6/30/2024 are $120,000.00, and 7/1/2024 through 6/30/2025 are $120,000.00. Funds for the 2023, 2024, and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2022