TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, estimated cost $366,504.00, Accounts 101-66000/67000/68000/69000-612860/623250, Requisitions 1459150, 1459151, 1459152 and 1459153
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure repair parts, repair shop services, body shop services, towing services and over-the-road repair services for medium duty trucks, semi-tractors and trailers at various locations.
The estimated cost for this contract is $366,504.00. The estimated 2017, 2018 and 2019 expenditures are $77,700.00, $144,402.00 and $144,402.00, respectively.
The bid deposit for this contract is $18,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract, and any work will be performed offsite at the contractor’s repair facility.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract falls within the guidelines of the Ordinance for establishing Minority Business Enterprises (MBE), Women’s Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The participation goals for this contract, are 10% Minority Business Enterprises (MBE), 5% Women’s Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise April 26, 2017
Bid Opening May 23, 2017
Award June 15, 2017
Completion December 31, 2019
Funds for the 2017 expenditure are available in Accounts 101-66000/67000/68000/69000-612860/623250. Funds for the subsequent years, 2018 and 2019, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-674-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017