TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 1, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 25-404-21, Furnish, Deliver, and Install One Chiller at the Main Office Building, to Autumn Construction Services, Inc., in the amount of $70,150.30 from an amount of $602,000.00 to $672,150.30, Account 201-50000-645680, Purchase Order 5002052
Body
Dear Sir:
On October 2, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 25-404-21, Furnish, Deliver, and Install One Chiller at the Main Office Building, to Autumn Construction Services, Inc., in the amount of $602,000.00. The scheduled contract completion date is in December 2026.
As of September 18, 2026, there have not been any change orders to this purchase order.
Original Contract Amount $602,000.00
Date of Board Approval 10/2/2025
Cumulative Change Order (9/18/2026) N/A
% Change of Original Contract Value N/A
Current Contract Value $602,000.00
Requested Increase $70,150.30
New Contract Value $672,150.30
% Change of Current Contract Value 11.65%
Total % Change of Original Contract Value 11.65%
The purpose of Contract 25-404-21 is to furnish, deliver, and install one chiller at the Main Office Building to help cool the building during warmer months.
The original purchase order was created utilizing the current electrical system in place at the MOBA which runs on 200 amps, although this is enough wattage to run the new chiller, the machine occasionally pulls up to 243 amps to charge up. The change order requested is to furnish and install a fusible switch to increase the amps from 200 to 250 to allow the new chiller system to function properly.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 25-404-21 in the amount of $70,150.30 (11.65% of the current contract value) from an amount of $602,000.00 to $672,150.30.
Requested, Shellie A. Riedle, Administrative Services Officer, CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 1, 2026