TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-983-11 Furnish, Deliver and Install a Liquid Carbon Dioxide Storage Tank and Feed System at the Stickney Water Reclamation Plant, estimated cost $250,000.00, Account 101-69000-634650, Requisition 1261139
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish, deliver and install a liquid carbon dioxide storage tank and feed system at the Stickney Water Reclamation Plant. The storage tank and feed system will be used to store and provide uninterrupted supply of liquid carbon dioxide needed to inhibit struvite formation in the centrifuges and associated piping. This sludge conditioning process helps to prevent blockages that cause excessive downtime and result in high maintenance costs.
The total estimated cost for this contract is $250,000.00.
The bid deposit for this contract is $12,500.00.
Work under this contract is to commence upon approval of the contractor's bond, and be completed within sixty (60) calendar days thereafter. Liquidated damages are $100.00 per day for each calendar day the contractor fails to perform the specified work, as set forth in the contract documents, and as directed by the Engineer.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 10, 2009
Award April 2, 2009
Completion June 30, 2009
Funds are being requested in 2009, in Account 101-69000-634650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-983-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008