TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 23, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 22-100-11 Preventative Maintenance for Steam Sterilizers, Labor, and Parts to Scientific Services Plus, LLC in an amount of $8,800.00, from an amount of $36,178.11, to an amount not to exceed $44,978.11, Account 101-16000-612970, Purchase Order 3116917
Body
Dear Sir:
On December 16, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-100-11 Preventative Maintenance for Steam Sterilizers, Labor, and Parts to Scientific Services Plus, LLC (Scientific Services) in an amount not to exceed $47,034.00. The purchase order expired on December 31, 2024, but is being extended into 2025 to meet the needs of microbiology laboratory work.
As of January 2, 2025, the attached list of change orders has been approved.
Original Purchase Order Amount $47,034.00
Date of Board Approval 12/16/2021
Cumulative Change Order (1/2/2025) ($10,855.89)
% Change of Original Purchase Order Value -23.08%
Current Contract Value $36,178.11
Requested Increase $8,800.00
New Purchase Order Value $44,978.11
% Change of Current Purchase Order Value 24.32%
% Change of Original Purchase Order Value -4.37%
An increase is requested to cover scheduled preventive maintenance, labor, and parts for unexpected repairs in the first half of 2025 due to the delay in awarding a new preventive maintenance contract for steam sterilizers.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 22-100-11 in an amount of $8,800.00 (24.32% of the current contract value), from an amount of $36,178.11, to an amount not to exceed $44,978.11.
Funds are available in Account 101-16000-612970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 23, 2025
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