TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Carlson Environmental, Inc., for 08-RFP-02, Professional Environmental Engineering Services, in an amount of $10,191.31, from an amount of $418,639.77, to an amount not to exceed $408,448.46, Account 101-66000-601170, Purchase Order 3052255
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Dear Sir:
On June 19, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Carlson Environmental, Inc., for 08-RFP-02, Professional Environmental Engineering Services in an amount not to exceed $450,000.00. The purchase order expired on December 31, 2011.
As of January 19, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $31,360.23, from the original amount awarded of $450,000.00. The current purchase order value is $418,639.77. The prior approved change orders reflect a 6.97% decrease to the original purchase order value.
A decrease is being requested at this time because the services under the purchase order in 2011 were less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement for 08-RFP-02 in an amount of $10,191.31 (2.43% of the current purchase order value), from an amount of $418,639.77, to an amount not to exceed $408,448.46.
Funds will be restored in Account 101-66000-601170.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:RTR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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