TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Ciorba Group, Inc., for professional engineering services for Contract 14-111-5F, Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, SSA in an amount of $58,000.00, from an amount of $649,210.00, to an amount not to exceed $707,210.00, Account 501-50000-612450, Purchase Order 3103987
Body
Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Ciorba Group, Inc. (Ciorba), for professional engineering services for Contract 14-111-5F, Final Engineering for a Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, in an amount not to exceed $593,057.00.
April 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to execute a change order in an amount of $56,153.00 (9.47% of the original contract value) from an amount of $593,057.00, to an amount not to exceed $649,210.00. The project scope included preparing final design plans and specifications for new storm sewers and bioswales in the project area to alleviate flooding on 1st Avenue and adjacent properties.
The Engineering Department has determined that additional services are required to accommodate several additional changes required for this project due to the extensive coordination required with the Illinois Department of Transportation (IDOT) related to the terms of the intergovernmental agreement between the District and IDOT for the project, as well as design modifications to satisfy permit conditions and to minimize utility impacts.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $58,000.00 (8.93 % of the current contract value), from an amount of $649,210.00, to an amount not to exceed $707,210.00.
Funds are available in Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2021
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