TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 21-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, Groups A and B, to Stewart Spreading, Inc., in an amount of $335,281.38, from an amount of $1,351,326.96, to an amount not to exceed $1,016,045.58, Accounts 101-68000/69000-612520, Purchase Orders 5001810 and 5001811
Body
Dear Sir:
On June 17, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, Groups A and B, to Stewart Spreading, Inc., in an amount not to exceed $1,455,000.00. The contract expires on July 15, 2024.
As of June 11, 2024, the attached list of change orders has been approved.
Original Contract Amount $1,455,000.00
Date of Board Approval 6/17/2021
Cumulative Change Order Value (6/11/2024) ($103,673.04)
% Change of Original Contract Value -7.1%
Current Contract Value $1,351,326.96
Requested Increase or Decrease ($335,281.38)
New Contract Value $1,016,045.58
% Change of Current Contract Value -24.8%
% Change of Original Contract Value -30.2%
A decrease in value is requested to reflect the actual expenditures and to close the contract. A replacement contract has been awarded. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-697-11, in an amount of $335,281.38 (approximately 24.8% of the current contract value), from an amount of $1,351,326.96, to an amount not to exceed $1,016,045.58.
Funds will be restored to Accounts 101-68000/69000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024
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