TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPacs Software Maintenance Support Services, in an amount not to exceed $654,805.00, Account 101-27000-612820, Requisition 1644193
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc. for iPACS Software Maintenance Support Services. This purchase order will begin on January 1, 2026, and expire on December 31, 2027.
The software licensing and support allows the District to receive technical support and upgrades to enfoTech's software products, iPACS, iPACS User Charge, and iPACS Finance Billing. enfoTech's iPACS software was implemented in 2008 and replaced the PIMS application for the Enforcement and Field Services Section of the Monitoring and Research Department. In 2013, the District went live with the iPACS User Charge and Finance Billing modules. This system integrated the business processes of Enforcement, User Charge, Industrial Waste, and Finance Billing allowing for a seamless flow of information, enhanced reporting options, and improved efficiency of staff.
enfoTech & Consulting, Inc., the sole service provider of iPacs Software Maintenance Support Services, has submitted prices for the services required. Inasmuch as enfoTech & Consulting, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
enfoTech & Consulting, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with enfoTech & Consulting, Inc., in an amount not to exceed $654,805.00.
Funds are being requested in 2026 and 2027, in Account 101-27000-612820, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:CJB:RA:ra
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025