TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase orders to W.W. Grainger, Inc., to Furnish and Deliver Maintenance, Repair and Operations (MRO) Catalog Products, under the National Joint Powers Alliance (NJPA) Cooperative Purchasing Contract #102109-WWG, in an amount of $73,947.30, from an amount of $207,952.44, to an amount not to exceed $134,005.14, Accounts 101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000 - 623070, 623090, 623110, 623270, 623660, 623680, 623700, 623780, 623810 and 623990, Purchase Orders 3068978, 3068979, 3068980, 3068981, 3068982, 3068983, 3068984 and 3068985
Body
Dear Sir:
On July 14, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to W.W. Grainger, Inc., for furnishing and delivering Maintenance, Repair and Operations (MRO) Catalog Products, under NJPA Cooperative Purchasing Contract #102109-WWG, in an amount not to exceed $206,100.00. These purchase orders expired on December 31, 2011.
As of May 4, 2012, the attached change orders have been approved. The effect of these change orders resulted in an increase totaling $1,852.44, from the original amount awarded of $206,100.00. The current value of purchase orders related to this award is $207,952.44. The prior change orders reflect an increase of approximately 1.0 percent above the original award amount.
The new contract was awarded at the January 5, 2012 Board meeting. The decrease change order will close the prior, existing purchase orders.
This change order is in compliance with the Illinois Criminal Code and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorized the Director of Procurement and Materials Management to execute a change order to decrease the purchase orders in an amount of $73,947.30, (35.6 percent of the current contract value), from an amount of $207,952.44, to an amount not to exceed $134,005.14.
Funds will be returned to Accounts 101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000-623070, 623090, 623110, 623270, 623660, 623680, 623700, 623780, 623810, and 623990.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:jn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012
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