TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 10-676-11 Pest and Rodent Control and Termite Eradication at Various Locations in the Stickney and Calumet Service Areas, the Main Office Building and Main Office Building Annex, Group B, to The Smithereen Company, in an amount of $15,000.00 from an amount of $38,800.00 to an amount not to exceed $53,800.00, Account 101-66000-612420, Purchase Order 3063998
Body
Dear Sir:
On June 17, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 10-676-11 Pest and Rodent Control and Termite Eradication at Various Locations in the Stickney and Calumet Service Areas, the Main Office Building and Main Office Building Annex, Group B, to The Smithereen Company, in an amount not to exceed $38,800.00. The contract expires on July 2, 2013.
The contract has no prior change orders.
An increase in contract value is being requested to perform extra work at the Lockport Powerhouse, which has experienced a sharp increase in pest and animal infestation due to the ongoing construction activities at and adjacent to the Lockport Powerhouse.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-676-11 in an amount of $15,000.00 (39% of the current contract value) from an amount of $38,800.00 to an amount not to exceed $53,800.00.
Funds are available in Account 101-66000-612420.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011