TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 25-619-11, Lubricant Analysis and Testing, to Tribologik Corporation, in an amount not to exceed $110,000.00, Accounts 101-67000/68000/69000-612240, Requisitions 1619811, 1619729, and 1619730 (As Revised)
Body
Dear Sir:
On December 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-619-11, Lubricant Analysis and Testing.
In response to a public advertisement of January 29, 2025, a bid opening was held on February 25, 2025. The bid tabulation for this contract is:
TRIBOLOGIK CORPORATION $89,331.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $110,000.00.
Tribologik Corporation, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $110,000.00, placing their bid of $89,331.00 approximately 18.8% below the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services.
The Affirmative Action Ordinance Revised Appendix D will not be included in this contract due to lack of subcontractor availability.
The contract will expire on December 31, 2027, or upon expenditures of available funds, whichever occurs sooner. No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 25-619-11 to Tribologik Corporation in an amount not to exceed $110,000.00.
Funds are available for the 2025 expenditures, in the amount of $33,500.00, are in Accounts 101-67000/68000/69000-612240. The estimated expenditures for 2026 and 2027 are $38,500.00 and $38,000.00 for each year, respectively, and are contingent on the Board of Commissioners’ approval of the budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025
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