TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 22-483-11, Provide Co-location Services for District Infrastructure, with ServerCentral, LLC dba Deft.com, in an amount not to exceed $262,000.00, Account 101-27000-612330, Requisition 1585231 (As Revised)
Body
Dear Sir:
On September 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-483-11, Provide Co-location Services for District Infrastructure. The contract will begin upon issuance of the purchase order and execution of the agreement and expire 36 months thereafter. This contract includes two (2) 12-month options to extend and are contingent on Board approval.
In response to a public advertisement of February 15, 2023, a bid opening was held on March 14, 2023. The bid tabulation for this contract is:
SERVERCENTRAL, LLC D/B/A DEFT.COM $262,000.00
TIERPOINT, LLC $359,297.76
ServerCentral, LLC dba Deft.com, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $300,000.00, placing the bid of $262,000.00 approximately 12.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provision of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the scope of work, specialization of the project and no practical or cost-effective opportunities for subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement for Contract 22-483-11 with ServerCentral, LLC dba Deft.com, in an amount not to exceed $262,000.00.
There was no bid deposit for this contract.
Funds for the 2023 expenditures, in the amount of $31,000.00 are available in Account 101-27000-612330. The estimated expenditures for 2024 is $84,000.00, for 2025 is $84,000.00 and for 2026 is $63,000.00. Funds for 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Sean T. Kelly, Director of Information Technology
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:af
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023