TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-655-11, Manhole Repairs at Various Service Areas to Pan-Oceanic Engineering Company, Inc., in an amount of $78,915.31, from an amount of $455,000.00, to an amount not to exceed $376,084.69, Accounts 101-68000/69000-612600, Purchase Orders 5001306 and 5001307
Body
Dear Sir:
On October 20, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-655-11, Manhole Repairs at Various Service Areas, to Pan-Oceanic Engineering Company, Inc., in an amount not to exceed $455,000.00. The contract expires on December 31, 2012.
This contract has no prior change orders.
The decrease in the contract value is because the need for manhole repairs services was less than anticipated for 2011.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-655-11, in an amount of $78,915.31 (approximately 17.3% of the current contract value), from an amount of $455,000.00, to an amount not to exceed $376,084.69.
Funds will be restored in Accounts 101-68000/69000-612600.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012