TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Kardex Handling Solutions, LLC in an amount of $4,445.00, from an amount of $6,000.00, to an amount not to exceed $10,445.00, Account 101-20000-612680, Purchase Order 3128225
Body
Dear Sir:
On February 29, 2024, a purchase order was issued to Kardex Handling Solutions, LLC for maintenance, repair, and repair parts for the Remstar Vertical Carousels used in the storeroom of the Stickney Water Reclamation Plant, in an amount not to exceed $6,000.00. The purchase order expires on December 31, 2024.
There have been no prior change orders.
Original PO Amount $6,000.00
Date of Board Approval N/A
Cumulative Change Orders (08/14/2024) $0.00
% Change of Original PO Value 0.00%
Current PO Value $6,000.00
Requested Increase $4,445.00
New PO Value $10,445.00
% Change of Current PO Value 74.08%
Total % Change of Original PO Value 74.08%
The increase is needed due to an unforeseen requirement to repair a touchpad on carousel number 4, which had become inoperable. The increase will allow the vendor to replace the faulty keyboard, allowing the carousel to resume its operation.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the PO was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $4,445.00 (74.08% of the current contract value), from an amount of $6,000.00, to an amount not to exceed $10,445.00.
Funds are available in Account 101-20000-612680.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ms
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024