TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-023-11, Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, Groups A, B, and C to Fisher Scientific Company, LLC, in an amount not to exceed $108,253.96, Account 101-20000-623570
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-023-11, furnish and deliver lab chemicals to various locations for a one (1) year period, beginning approximately October 1, 2024 and ending September 30, 2025.
In response to a public advertisement of July 17, 2024, a bid opening was held on July 30, 2024. The bid tabulation for this contract is:
GROUP A: LAB CHEMICALS (GENERAL)
FISHER SCIENTIFIC COMPANY, LLC $70,590.59
JADE SCIENTIFIC, INC. $78,341.00
MG SCIENTIFIC, INC $93,256.75
COLONIAL SCIENTIFIC, INC. $110,347.68
PACIFIC STAR CORPORATION $123,187.01
GROUP B: LAB CHEMICALS (FLAMMABLE & ACID)
FISHER SCIENTIFIC COMPANY, LLC $25,397.51
MG SCIENTIFIC, INC. $30,396.56
JADE SCIENTIFIC, INC. $55,208.30
COLONIAL SCIENTIFIC, INC. $66,782.80
PACIFIC STAR CORPORATION $154,291.11
GROUP C: LAB CHEMICALS (DETERGENTS &
POTASSIUM BASED)
JADE SCIENTIFIC, INC. $9,729.98
FISHER SCIENTIFIC COMPANY, LLC $12,265.86
MG SCIENTIFIC, INC. $14,106.94
COLONIAL SCIENTIFIC, INC. $17,596.00
PACIFIC STAR CORPORATION $22,009.65
Jade Scientific, Inc., the lowest bidder for Group C, did not quote all the items in the Group C, as is required per the terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected for failing to bid all items in the Group C and in the public’s best interest. The Director of Procurement and Materials Management has notified Jade Scientific, Inc. of this action.
Fisher Scientific Company, LLC, the lowest responsible bidder for Groups A, B, and C is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C of this contract was $162,000.00, placing the total bid of $108,253.96 approximately 33.18 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-023-11, Groups A, B, and C to Fisher Scientific Company, LLC, in an amount not to exceed $108,253.96.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024
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