TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-636-11, Furnishing and Delivering Hydrogen Peroxide, estimated cost $402,000.00, Account 101-69000-623560, Requisition 1544365
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering hydrogen peroxide at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure hydrogen peroxide and incidental inspection, adjustment, and repair of the hydrogen peroxide injection system for a two-year period. Hydrogen peroxide is used for odor control and H2S reduction during TARP pump-back operations.
The estimated cost for this contract is not to exceed $402,000.00. The estimated 2020, 2021, and 2022 expenditures are not to exceed $39,450.00, $201,000.00, and $161,550.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 2, 2020
Bid Opening September 22, 2020
Award October 15, 2020
Completion October 31, 2022
Funds for the current year are available in Account 101-69000-623560. Funds for the subsequent years, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-636-11.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020