TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement for Contract 25-RFP-10 Accessibility Audit and ADA Compliance Plan For Digital Platforms, with A360 Enterprises, LLC dba Allyant, in an amount not to exceed $38,670.00, Account 101-15000-612430, Requisition 1632665
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with A360 Enterprises, LLC dba Allyant (A360) to retain the services of a qualified firm to conduct a comprehensive accessibility audit of the District’s official web presence and to produce an ADA compliance plan. The goal of this work is to identify specific steps the District must take to ensure web accessibility and ongoing compliance with ADA requirements as described in 28 CFR Part 35 and the Justice Department AG Order No. 5919-2024.
On March 26, 2025, the Request for Proposal 25-RFP-10, Accessibility Audit and ADA Compliance Plan For Digital Platforms was advertised. Ten responsive proposals were received on April 18, 2025. The ten proposals were reviewed and evaluated by a panel consisting of three representatives from General Administration, one representative from the Law Department, one representative from the Information Technology Department, and one representative from the Department of Procurement & Materials Management.
The proposals were reviewed on the criteria stated in the Contract 25-RFP-10 such as understanding and approach to the scope of work, consultant technical qualifications, cost of services, financial stability, and insurance requirements. Following the panel’s evaluation, the top five firms were invited to give a presentation, respond to questions, and submit a best and final offer request.
Based on the technical proposals, the interviews, and the Best and Final Offers, A360 is ranked higher than the other proposing firms. Their knowledge of the District’s needs, approach to the work, and professional experience working with government agencies on this type of audit qualifies them as the best fit for this project.
The Diversity Section reviewed the request for proposal to determine if Affirmative Action Ordinance Revised Appendix A and the Appendix V goals would apply and concluded that this contract should not contain goals for Affirmative Action participation as this contract is under $100,000.00 which is less than the Affirmative Action participation goals expenditure.
In view of the foregoing, it is recommended that the Director of Procurement & Materials Management be authorized to issue a purchase order and enter into an agreement, per Section 11.4 of the Purchasing Act, in an amount not to exceed $38,670.00.
Funds are available in Account 101-15000-612430.
Requested, Shellie A. Riedle, Administrative Services Officer, AF:CO
Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners August 14, 2025