TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-629-11, Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment, estimated cost is $255,320.00, Accounts 101-67000/68000/69000-612330/623780 (Reqs. 1237017, 1230817 and 1235334)
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing, delivering and rental of arc flash personal protective equipment for use at various District facilities.
The protective equipment will be used to protect District personnel from the hazards of possible arcing from electrical equipment. Long-lasting equipment such as hoods, coats and gloves will be purchased by the District. Items such as overalls which require weekly cleaning, and shirts and slacks which require daily cleaning, will be rented by the District. The protective equipment will be obtained on a regularly scheduled basis for an approximately three-year period.
The bid deposit required for this Contract is $12,800.00.
Appendix D and the Multi Project Labor Agreement are not included in this Contract because it is a furnish and deliver type Contract.
The estimated schedule for this procurement is as follows:
Advertise March 26, 2008
Open Bids April 15, 2008
Award May 15, 2008
Completion December 31, 2010
The total estimated cost for this Contract is not to exceed $255,320.00. The estimated 2008 expenditure is not to exceed $106,520.00. The estimated 2009 expenditure is not to exceed $74,400.00. The estimated 2010 expenditure is not to exceed $74,400.00. Funds for the 2008 expenditure are available in Budget Accounts 101-67000/68000/69000-612330/623780.
Therefore, it is recommended that the contract documents be approved by the Board of Commissioners and that the Purchasing Agent advertise for bids.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, MPS:SO'C:MAG:JK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien