TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Compressor Controls Corporation, to Provide Services and Process Controller Replacement Parts for the Calumet Water Reclamation Plant, in an amount not to exceed $20,000.00, Account 101-68000-612650, Requisition 1332579
Body
Dear Sir:
Authorization is requested to issue purchase order and enter into an agreement with Compressor Controls Corporation, to provide services and process controller replacement parts for the Calumet Water Reclamation Plant. The purchase order will expire December 31, 2013.
Compressor Controls Corporation, the sole source provider of the parts and services, has submitted prices for the parts and services required. Inasmuch as Compressor Controls Corporation, is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Compressor Controls Corporation, is registered and in good standing with the State of Illinois. The parts are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Compressor Controls Corporation in an amount not to exceed $20,000.00.
Funds for the 2012 expenditures in the amount of $10,000.00, are available in Account 101-68000-612650. The estimated expenditures for 2013 is $10,000.00. Funds for the 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012