TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-868-11 Fence Painting Services in the Calumet Service Area, to Bill’s Painting Co., in an amount not to exceed $50,000.00, Account 101-68000-612420, Requisition 1231286
Body
Dear Sir:
On December 20, 2007, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-868-11 Fence Painting Services in the Calumet Service Area.
In response to a public advertisement of February 27, 2008, a bid opening was held on March 18, 2008. The bid tabulation for this contract is:
BILL’S PAINTING CO. $28,500.00
NORTHWESTERN CONTRACTORS, INC. $38,200.00
OOSTERBAAN & SONS CO. $40,760.00
PROFESSIONAL TRADES AND SERVICES, D/B/A CARDINAL DECORATING, INC. $41,200.00
ERA VALDIVIA CONTRACTORS, INC. $48,000.00
LOUIS PAINTING & DECORATING, INC. $55,000.00
G. P. MAINTENANCE SERVICES, INC. $58,000.00
MILLENIUM CONSTRUCTION & REMODELING CO., INC. $97,100.00
TECHNICAL DEVELOPMENT CORP. OF ASIA $101,000.00
Two hundred seventy-eight (278) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract should usage differ from the estimated quantities, is not to exceed $50,000.00.
Bill’s Painting Co., the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $50,000.00, placing the bid of $28,500.00, approximately 43 percent below the estimate.
Bill’s Painting Co., has executed the Multi-Project Labor Agreement certificate as required. The construction trades anticipated to be utilized on this contract are Painters and Laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that this contract be awarded to Bill’s Painting Co., in an amount not to exceed $50,000.00, subject to the contractor furnishing a performance bond in a form satisfactory to the Law Department and approved by the Purchasing Agent. The estimated 2008 and 2009 expenditures are $25,000.00 for each year. Funds for the 2008 expenditure are available in Account 101-68000-612420.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien