TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-400-11 Furnish and Deliver Police Uniforms for a Thirty-Six Month Period, estimated cost $90,000.00, Account 101-15000-623700, Requisition 1241137
Body
Dear Sir:
Contract documents and specifications have been prepared and submitted to the Purchasing Agent to furnish and deliver uniforms for the Metropolitan Water Reclamation District’s Police Department for a thirty-six month period from November 1, 2008 until October 31, 2011.
The estimated cost for this contract is $90,000.00. The estimated 2008, 2009, 2010, and 2011 expenditures are $2,000.00, $30,000.00, $30,000.00 and $28,000.00 respectively.
The bid deposit for this contract is $4,500.00.
The Multi-Project Labor agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
Tentative contract schedule:
Advertise May 21, 2008
Bid opening June 17, 2008
Award July 10, 2008
Completion October 31, 2011
Funds for the current year are available in Account 101-15000-623700. Funds for subsequent years 2009, 2010 and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-400-11.
Requested, Edmund J. Cook, Deputy Chief Engineer, EJC:EMcE:BKS:MG:CW:GT
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Ordered passed by affirmative roll call vote of a majority of the Commissioners present this May15, 2008. Approved, President Terrence J. O’Brien