TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Ciorba Group, Inc., for professional engineering services for Contract 14-111-5F, Final Engineering for a Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road in an amount of $56,153.00, from an amount of $593,057.00, to an amount not to exceed $649,210.00, Account 501-50000-612450, Purchase Order 3103987
Body
Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Ciorba Group, Inc. (Ciorba), for professional engineering services for Contract 14-111-5F, Final Engineering for a Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, in an amount not to exceed $593,057.00. The contract expires on December 31, 2020.
This contract has no prior change orders.
The original final design scope of work included preparing final design plans, right-of-way documents, appraisals, and permits for new storm sewers and bioswales in the project area.
The Engineering Department has determined that additional services are required to accommodate several changes to the design needed as a result of coordination with the Illinois Department of Transportation (IDOT), the Cook County Forest Preserve District (CCFPD), regulatory agencies, and unexpected utility coordination efforts. These changes include 1) traffic signal relocations due to utility conflicts, 2) additional plan sheets needed to clarify various utility relocation requirements, 3) additional detailed exhibits for Intergovernmental Agreements, and 4) modifying the bidding documents to satisfy IDOT requirements. The aforementioned changes are expected to enhance the 1st Avenue project, and this change order will allow the District to finalize the engineering for this critical stormwater improvement.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $56,153.00 (9.47% of the current contract value), from an amount of $593,057.00, to an amount not to exceed $649,210.00.
Funds are available in Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2020