TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to West Side Tractor Sales Co., to furnish and deliver one (1) 2024 John Deere 330 P Skid Steer Loader to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 011723-JDC, in an amount not to exceed $4,742.67, Account 101-69000-634760, Requisitions 1622567.
Body
Dear Sir:
Authorization is requested to issue a purchase order to West Side Tractor Sales Co., to furnish and deliver one (1) 2024 John Deere 330 P Skid Steer Loader, standard equipment, and standard warranty to the Stickney Water Reclamation Plant. The Skid Steer Loader and accessories are expected to be delivered by December 31, 2024.
Sourcewell (formerly NJPA) has a competitively bid contract with Deere & Company, Contract No. 011723-JDC, for heavy construction equipment and accessories. West Side Tractor Sales Co., is the local distributor for Deere & Company. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current heavy construction and accessories during the contract period. The term of contract 011723-JDC began on April 5, 2023, for a four-year term with an option to extend for one additional year. This contract will expire on April 14, 2027.
This order consists of the procurement of one (1) 2024 John Deere 330 P Skid Steer Loader, standard equipment, and standard warranty at a cost of $78,142.67, less the trade-in value of $73,400.00 for a net value of $4,742.67. The equipment to be traded in is a 2010 McClosky 123 Sizer.
West Side Tractor Sales Co. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to West Side Tractor Sales Co., in an amount not to exceed $4,742.67.
Funds are available in Account 101-69000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024