TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 99-467-2E Electrical Upgrade; Pumps, Motors and Drives Replacement, and Elevator Upgrades, Egan Water Reclamation Plant, to Divane Brothers Electric Company in an amount of $156,867.33, from an amount of $9,044,659.00, to an amount not to exceed $9,201,526.33, Account 401-50000-645750, Purchase Order 5000959
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Dear Sir:
On December 4, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 99-467-2E Electrical Upgrade; Pumps, Motors and Drives Replacement, and Elevator Upgrades, Egan Water Reclamation Plant (WRP), to Divane Brothers Electric Company, in an amount not to exceed $9,057,000.00. The scheduled contract completion date was December 31, 2010.
As of May 4, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $12,341.00 from the original amount awarded of $9,057,000.00. The current contract value is $9,044,659.00. The prior approved change orders reflect a 0.14% decrease to the original contract value.
The contract includes replacement of Raw Sewage Pump (RSP) Nos. 1 and 2. During contract work to prepare for the replacement of RSP 1, the 5 ft x 5 ft influent gate became inoperable and was discovered to be cracked. This gate is required for proper isolation of the wet well, and therefore is necessary to allow the work for replacement of the pump to proceed. The required work consists of replacement of the existing cracked cast iron sluice gate with a new stainless steel slide gate, stem and manual floor stand. The contractor submitted a cost proposal (CCO-012) for an extra in the amount of $156,867.33. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 462, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 99-467-2E in an amount of $156,867.33 (1.73% of the current contract value), from an amount of $9,044,659.00, to an amount not to exceed $9,201,526.33.
Funds are available in Account 401-50000-645750.
Requested, Thomas E. Kunetz, Assistant Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012
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