TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, to Chicago Tribune Company, LLC, in an amount not to exceed $55,300.00, Account 101-20000-612360, Requisition 1584513
Body
Dear Sir:
On September 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period.
In response to a public advertisement of September 28, 2022, a bid opening was held on October 11, 2022. The bid tabulation for this contract is:
CHICAGO TRIBUNE COMPANY, LLC $55,300.00
SUN-TIMES MEDIA PRODUCTIONS, LLC $56,000.00
Chicago Tribune Company, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with specifications. The estimated cost for this contract was $56,000.00, placing the bid of $55,300.00 approximately 1.25 percent below the estimate.
The contract will be completed by December 31, 2023.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V was not included in this contract because the estimate is less than the minimum established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-045-11, to Chicago Tribune Company, LLC, in an amount not to exceed $55,300.00.
The purchase order will be issued for the services as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are being requested in 2023, in the amount of $55,300.00, in Account 101-20000-612360. Funds for the 2023 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2022